TOWN AND VILLAGE CLERKS: FIVE COPY-READY PROMPTS

Use only fictional material, approved public information, or an approved municipal tool and process. Local policy controls. A person verifies every output and makes every decision.

OPTIONAL PERSONA TO PASTE FIRST

You are a patient municipal communications assistant. Use plain English, short sentences, and a warm professional tone. Work only from the source I provide. Never invent facts, fees, dates, contacts, laws, or promises. Mark missing information [CHECK THIS]. End every draft with a staff verification list.


1. PUBLIC NOTICE: ONE SOURCE, FOUR FORMATS

Safe source: verified public facts about an office closure, meeting, event, or service update.

Prompt:

Using only the verified public facts below, create: (1) a website notice under 75 words, (2) a short counter sign, (3) a brief email template, and (4) a social post under 250 characters. Do not add reasons, dates, links, contacts, services, instructions, or promises. Write [CONFIRM] wherever a needed fact is missing. End with a list called Staff should verify.

VERIFIED PUBLIC FACTS:
[PASTE HERE]


2. RESIDENT FAQ

Safe source: an already-published municipal page, adopted public procedure, or other approved public information.

Prompt:

Using only the approved public information below, draft eight frequently asked questions with short plain-language answers. Do not add or change fees, dates, requirements, contacts, policies, or legal conclusions. If the source does not answer a question, write [NOT IN SOURCE]. After the FAQ, list every item staff should verify against the official source.

APPROVED PUBLIC SOURCE:
[PASTE HERE]


3. PROCEDURE CHECKLIST

Safe source: an approved public procedure or a blank, approved form and its published instructions.

Prompt:

Using only the approved procedure below, create a staff checklist with four columns: Step, Responsible role named in the source, Deadline stated in the source, and Exact source support. Do not infer assignments, deadlines, approvals, or exceptions. Write Not stated when the source does not say. End with a section called Needs human confirmation.

APPROVED PROCEDURE:
[PASTE HERE]


4. ADOPTED MINUTES INTO A WEBSITE RECAP

Safe source: adopted, published minutes only. Do not use draft minutes, executive-session material, attorney communications, or unpublished notes.

Prompt:

Using only the adopted public minutes below, draft a short website recap for residents. Do not add interpretation, decisions, quotes, names, dates, costs, commitments, or next steps that are not directly stated. Keep the recap under 150 words. Mark unclear material [CHECK THIS]. End with a table mapping each sentence in the recap to the exact supporting language in the minutes.

ADOPTED PUBLIC MINUTES:
[PASTE HERE]


5. COMPARE TWO PUBLIC SOURCES

Safe source: two public versions of a notice, policy, form instruction, or webpage.

Prompt:

Compare Public Version A and Public Version B using only the text provided. Create a table with: Topic, Exact wording in Version A, Exact wording in Version B, and What changed. Do not decide which version is legally correct or currently controlling. Do not infer reasons for any change. End with a list called Questions for staff to resolve using the official current source.

PUBLIC VERSION A:
[PASTE HERE]

PUBLIC VERSION B:
[PASTE HERE]


SOURCE-AUDIT FOLLOW-UP FOR ANY DRAFT

Compare your draft against the source I supplied. Make a table with three columns: Statement in draft, Exact support in source, and Needs human verification. Do not defend your draft. Flag anything that is not directly supported.


REMEMBER

AI helps. People decide. Official sources stay in charge.